Tuesday, November 20

Ms Excel - Shortcut Keys


Ms Excel

Using Shift Key

Shift + F2 Inserts or edits a cell comment (Insert > Comment)
Shift + F3 Displays the (Insert > Function) dialog box
Shift + F4 Repeats the last Find, the same as (Edit > Find Next)
Shift + F5 Displays the (Edit > Find) dialog box
Shift + F6 Moves to the previous pane in a workbook (if the window is split)
Shift + F8 Toggles between switching Add Mode on or off*
Shift + F9 Calculates just the active worksheet
Shift + F10 Displays the (Shortcut) menu for the selected item
Shift + F11 Inserts a new worksheet (before the active sheet) into the active workbook (Insert > Worksheet)
Shift + F12 Saves, Displays the (File > Save As) dialog box if a new workbook
Shift + Enter Enters the contents of the active cell and moves to the cell above (by default)
Shift + Tab Enters the contents of the active cell and moves one cell to the left
Shift + Insert Enters the data from the clipboard
Shift + Enter Moves to the cell directly above (opposite direction to Enter)
Shift + Tab Moves to the cell directly to the left (opposite direction to Tab)


Using Control Key

Ctrl + F1 Closes and reopens the current task pane (ribbon in 2007)
Ctrl + F2 Print Preview
Ctrl + F3 Displays the (Insert > Name > Define) dialog box
Ctrl + F4 Closes the selected workbook window
Ctrl + F5 Restores the size of the active workbook or window
Ctrl + F6 Moves to the next open workbook or window
Ctrl + F7 Activates the Move window command
Ctrl + F8 Activates the Resize window command
Ctrl + F9 Minimises the size of the active workbook or window
Ctrl + F10 Maximises the size of the active workbook or window
Ctrl + F12 Displays the (File > Open) dialog box
Ctrl + Shift + F3 Displays the (Insert > Name > Create) dialog box
Ctrl + Shift + F6 Moves to the previous open workbook or window
Ctrl + Shift + F10 Activates the Menu Bar or Shortcut Characters in 2007
Ctrl + Shift + F12 Displays the (File > Print) dialog box
Ctrl + 0 Hides the columns in the current selection
Ctrl + 1 Displays the formatting dialog box
Ctrl + 2 Toggles bold on the current selection
Ctrl + 3 Toggles italics on the current selection
Ctrl + 4 Toggles underlining on the current selection
Ctrl + 5 Toggles the strikethrough of text on the current selection
Ctrl + 6 Toggles between hiding, displaying
Ctrl + 8 Toggles the display of Outline symbols on the active worksheet
Ctrl + 9 Hides the rows in the current selection (Format > Row > Hide)
Ctrl + Shift + 0 Unhides the columns in the current selection
Ctrl + Shift + 2 Enters the value from the cell directly above into the active cell
Ctrl + Shift + 8 Selects the current region (surrounded by blank rows and columns)
Ctrl + Shift + 9 Unhides the rows in the current selection
Ctrl + A Displays formula palette given a function name or selects the whole worksheet or current date
Ctrl + B Toggles bold on the current selection
Ctrl + C Copies the current selection to the clipboard
Ctrl + D Copies the first cell in the selection downwards
Ctrl + F Displays the Find dialog box
Ctrl + G Displays the GoTo dialog box
Ctrl + H Displays the Replace dialog box
Ctrl + I Toggles italics on the current selection
Ctrl + K Displays the Insert Hyperlink dialog box
Ctrl + L Displays the Create Table dialog box
Ctrl + N Creates a new workbook
Ctrl + O Displays the Open dialog box
Ctrl + P Displays the Print dialog box
Ctrl + R Copies the leftmost cell in the selection to the right
Ctrl + S Saves, Displays the Save As dialog box if a new workbook
Ctrl + U Toggles underlining on the current selection
Ctrl + V Pastes the entry from the clipboard
Ctrl + W Closes the active workbook or window
Ctrl + X Cuts the current selection to the clipboard
Ctrl + Y Repeats the last workbook action Ctrl + Z Undo the last workbook action
Ctrl + Shift + ( ' or ) Applies the Time format "hh:mm" to the selection
Ctrl + Shift + (1 or !) Applies the Comma separated format "#,##0.00" to the selection
Ctrl + Shift + (4 or $) Applies the Currency format "£#,##0.00" to the selection
Ctrl + Shift + (5 or %) Applies the Percentage format "0%" to the selection
Ctrl + Shift + (6 or ^) Applies the Exponential format "#,##E+02" to the selection
Ctrl + Shift + (# or ~) Applies the General format to the selection
Ctrl + (# or ~) Applies the Custom Date format "dd-mmm-yy" to the selection
Ctrl + Shift + (7 or &) Applies the outline border to the selection
Ctrl + Shift + (- or _ ) Removes all the borders from the selection
Ctrl + Shift + F Activates the Font Tab of the format cells
Ctrl + Shift + O Selects all the cells with comments
Ctrl + Shift + P Activates the Font Size tab of the format cells
Ctrl + ' Enters the contents from the cell directly above into the active cell
Ctrl + Shift + 2 Enters the value from the cell directly above into the active cell
Ctrl + ; Enters the current date into the active cell
Ctrl + Shift + ; Enters the current time into the active cell
Ctrl + Shift + Enter Enters the formula as an Array Formula
Ctrl + \ Selects the cells in a selected row that do not match the value in the active cell
Ctrl + Shift + \ Selects the cells in a selected column that do not match the value in the active cell
Ctrl + / Selects the array containing the active cell ?? 
Ctrl + Shift + (8 or *) Selects the current region (surrounded by blank rows and columns)
Ctrl + * Selects the current region (using the * on the number keyboard)
Ctrl + [ Selects all the cells that are directly referred to by the formula in the active cell (precedents)
Ctrl + Shift + [ Selects all the cells that are directly (or indirectly) referred to by the formula in the active cell
Ctrl + ] Selects all the cells that directly refer to the active cell (dependents)
Ctrl + Shift + ] Selects all the cells that directly (or indirectly) refer to the active cell
Ctrl + Shift + Page Down Selects the active worksheet and the one after it
Ctrl + Shift + Page Up Selects the active worksheet and the one before it
Ctrl + Shift + Spacebar Selects all the objects on the worksheet when an object is selected or selects the whole worksheet
Ctrl + Spacebar Selects the current column
Ctrl + Shift + = Displays the Cells dialog box
Ctrl + Tab Moves to the next open workbook or window
Ctrl + Home Moves to cell "A1" on the active sheet
Ctrl + End Moves to the last used cell on the active worksheet*
Ctrl + Up Arrow Moves to the first row in the current region
Ctrl + Down Arrow Moves to the last row in the current region
Ctrl + Left Arrow Moves to the first column in the current region
Ctrl + Right Arrow Moves to the last column in the current region
Ctrl + Page Up Moves to the previous worksheet in the workbook
Ctrl + Page Down Moves to the next worksheet in the workbook
Ctrl + Shift + Tab Moves to the previous open workbook or window
Ctrl + . Moves clockwise to the next corner within a selection
Ctrl + Shift + F Activates the Font Tab of the format cells
Ctrl + Shift + O Selects all the cells with comments
Ctrl + Shift + P Activates the Font Size tab of the format cells
Ctrl + Shift + 2 Enters the value from the cell directly above into the active cell
Ctrl + Shift + ; Enters the current time into the active cell
Ctrl + Shift + Enter Enters the formula as an Array Formula
Ctrl + Shift + Tab Moves to the previous open workbook or window


Using Alt Key

Alt + F1 Creates a chart (on a chart sheet) using the highlighted range
Alt + F2 Displays the (File > Save As) dialog box
Alt + F4 Closes all the workbooks (saving first) and exits Excel (File > Exit)
Alt + F8 Displays the (Tools > Macro > Macros) dialog box
Alt + F11 Toggles between the Visual Basic Editor window and the Excel window
Alt + Ctrl + F9 Calculates All cells on All worksheets in All workbooks
Alt + Shift + F1 Inserts a new worksheet (before the active sheet) into the active workbook (Insert > Worksheet)
Alt + Shift + F2 Displays the (File > Save As) dialog box
Alt + Shift + F4 Closes all the workbooks (saving first) and exits Excel (File > Exit)
Alt + Shift + F10 Displays the drop-down menu for the corresponding smart tag
Alt + Shift + F11 Activates the Microsoft Script Editor window
Alt + Ctrl + Left Arrow Moves to the left between non adjacent cells in a selection
Alt + Ctrl + Right Arrow Moves to the right between non adjacent cells in a selection
Alt + Shift + Tab Moves to the previous application open on your computer